This guide explains how to create an event in the calendar in Webmail. An event is for example an appointment, meeting or birthday in your calendar.
- Step 1 - Go to Calendar in Webmail
- Step 2 - Click New event
- Step 3 - Enter the event details
- Step 4 - How to answer an invitation in the Webmail Calendar
- Step 5 - How to answer an email invitation in other email clients like Outlook or Gmail
- Step 6 - How to create a recurring event
- Step 7 - How to edit an event
- Step 8 - Done!
Step 1 - Go to Calendar in Webmail
When logged in to your Webmail, click the Calendar icon in the menu to the left of your screen.
Step 2 - Click New event
Click New event in the upper left corner of your Webmail, or click in the overview in Day, Week or Month view.
Step 3 - Enter the event details
- Enter a Title (subject) that will be visible in the overview.
- Select the calendar that your new event should be created in.
- Select when the event starts and ends. If the event lasts the whole day, check the box for All day event above.
- Choose if the event should be repeated or not.
- Add the guests to the event individually by email addresses, or if you have organised your contacts in groups, you can write the name of the group.
- Enter the location of the event.
- Enter a description for the event. It will be visible only if you click on the event.
- Click Save to create the event in your calendar.
Note: For guest in other domains an email invitation will be sent automatically.
For guest in your own domain the event will show in their calendar.
Step 4 - How to answer an invitation in the Webmail Calendar
If your email address shares the same domain as the sender of the invitation, you'll find the event conveniently listed in your Webmail calendar. Just click on the event within your Webmail Calendar and indicate your attendance status. You can easily revisit and modify your response at any time.
Your response will be displayed in the organizer's calendar, confirming your RSVP."
Step 5 - How to answer an email invitation in other email clients like Outlook or Gmail
If the guest's email address doesn't belong to the same domain as the invitation sender, such as Gmail or Outlook, you will receive an email containing the invite. In this example, we'll demonstrate how this process works within Gmail.
Based on your response, simply click the appropriate buttons to confirm or decline your RSVP.
Step 6 - How to create a recurring event
You can also create recurring events, for example, a birthday or a weekly meeting.
- Follow steps 1-3 in Step 3 above.
- Click Repeat and select the Frequency of the event, daily, weekly, monthly, weekdays, or yearly and choose any custom options.
- Set how many times it should repeat or until which date.
- Click Save to create the recurring event in your calendar.
Step 7 - How to edit an event
You have the flexibility to modify or delete events that you've created. However, please note that you cannot edit events to which you've been invited.
To make changes, simply choose the 'Edit' option and save your updates. If you're editing a recurring event, you can specify whether the changes should apply to 'Only this event' or 'All events in the series.'
When you make these edits, the event will be automatically updated in the calendars of guests within the same domain. Guests from different domains will receive an updated invitation.
Note: If you've received an invitation that's updated, it's important to accept the original invitation before accepting the one with any changes.
Step 8 - Done!
Congratulations! You've now created an event in your one.com Calendar in Webmail.